The 60-Second Guide to organize your business
You realize that you are motivated to work when you do not have to deal with the disorder. Save time you would have lost looking for misplaced documents among piles of paper or on your computer. Start with a plan. Organize your list in order of priority, make an appointment with yourself and identify your motivation.
In just 60 seconds, you will learn to organize your business.
0:60 Create a clutter-free desktop
Bota things that do not use, like pens that do not write, and computer diskettes old scratch paper. Keep on your desk only useful to use regularly. This includes several pens and pencils, a stapler, scissors, paper clips, sticky notes, a notepad, calendar and notepad to jot down phone messages.
After you consolidate your office equipment with the purchase of a multi-functional team to serve as a printer, scanner, copier and fax machine. Use trays to organize your papers and file sorters to avoid piles of paper. Finally, clean your drawers and assign each a purpose. If your desk has three drawers, consider creating a useful drawer, one drawer for personal use, and a drawer identity with items bearing the company logo.
0:46 generous storage space where none exists
If you have faced the problem of having little room to store your stuff, you know that everything can become a disorganized mess. You can easily add storage space with shelving, drawers, cupboards, bookcases and files. The shelving is cheap, easy to install and is used to store books, files, books, supplies or anything else you need. The drawers are an option more permanent and more expensive, but more pleasing to the eye because they hide the contents. The storage units and plastic containers are great to keep selling products and maintain certain tools, such as printer paper and folders.
0:38 Manage Your email
It’s easy to let the mail accumulate, but you can save time if you take care of it as you arrive. Sort your mail as soon as you get what you consider throwing away trash, and if necessary sending it to the appropriate people. Opens and closes the rest of the mail. Categories for archiving your email include invoices, mail that needs an immediate response is not urgent mail, publications, etc. Especially if you have email, you should check your mail every hour and respond immediately if possible. Use the folders in your email box to organize your mail.
0:20 Keep an efficient file system
Use cases for filing documents that you no longer use, but you may need in the future. You can save the file boxes on a shelf in a closet, or in a storage facility if you want to save space. Recognize what you can discard and what you need. Discard the information is not used. Retains legal documents such as contracts, guarantees and tax documents. Organize your files using a system of color coding, alphabetically or by file type. Consider using different drawers for each area of your business such as customers, finance and media.
0:11 Keep your computer organized
Use computer programs, give specific names to your files, save your files in their respective folders and creates “shortcuts” on your screen to keep your computer organized. You create “shortcuts” for all your Microsoft Office programs, Internet, email and your database. You must have a daily copy of Microsoft Office, a virus protection program like Norton System Works and program data such as ACT!, Goldmine and Microsoft Project.
Controls the time 0:03
Planning is crucial. Make a daily plan and try to keep it. Use a calendar, address book for recording appointments, an electronic organizer or a computer program to organize your time. When you leave messages for people who want to contact, let that exactly what you need for a person to have the information you want when you return the message.